About the Role

We’re looking for a highly organized and proactive Executive Assistant to support DeepOps’ leadership team. You’ll manage calendars, communications, and operations while helping build systems that keep projects and priorities on track. This role is ideal for someone who thrives in a fast-paced, remote-first environment and enjoys creating order out of complexity.

What You’ll Do

• Manage executive calendars, schedule meetings, and coordinate across time zones.

• Handle emails, follow-ups, and communications on behalf of leadership.

• Support project coordination by tracking tasks, deliverables, and deadlines.

• Prepare presentations, reports, and client-facing materials.

• Organize and maintain documents, files, and knowledge systems.

• Act as a liaison with internal teams and external stakeholders.

• Identify and implement ways to streamline workflows and improve efficiency.
  
  

Must-Have

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar role.

• Strong organizational and multitasking skills with attention to detail.

• Excellent written and verbal communication skills.

• Proficiency with Google Workspace, Notion, Slack, and Zoom.

• Ability to work independently, prioritize effectively, and anticipate needs.

• High level of discretion when handling sensitive information.
  
  

Nice to Have

• Familiarity with automation and productivity tools (Zapier, Make, Notion).

• Experience supporting executives in a startup or remote-first company.